APCIS User Guide

 

Section 4-2

 

APCIS USER GUIDE*

TABLE OF CONTENTS

1         INTRODUCTION TO APCIS

1.1

Brief overview

1.2

Main functions

2         WORK WITH THE APCIS

2.1

User registration

2.2

Getting started

2.3

News

2.4

Ship search

 

2.4.1      No ship found

 

 

2.4.2      Ship search results

 

2.4.3      Ship data page

2.5

Creating initial inspection report

 

2.5.1       Entering inspection data

 

2.5.2       Entering ship data

 

2.5.3       Company data

 

2.5.3.1       Changing of IMO company number

 

2.5.3.2       Editing of IMO company particulars

 

2.5.4       Entering ship's certificates

 

2.5.4.1       Adding new certificates

 

2.5.4.2       Changing certificate data

 

2.5.4.3       Automatically added certificates (FILLED FORM only)

 

2.5.5       Inputting deficiencies

 

2.5.5.1       Adding new deficiencies

 

2.5.5.2       Changing deficiency data

 

2.5.6       Finishing

2.6

Creating follow-up inspection report

2.7

Viewing of Inspection list

2.8

Drafts section

2.9

VNC section

3         ADDITIONAL SYSTEM FEATURES

3.1

APCIS chat

3.2

Frequently encountered actions

 

3.2.1       Using calendar

 

3.2.2       Navigation via lists

4         TROUBLESHOOTING

4.1

Troubleshooting

4.2

Contacts with APCIS support

4.3

Help section

4.4

Tips and FAQ

*       The text of the guide is completed by the APCIS Manager in January 2012.


1      INTRODUCTION TO APCIS

 

1.1          Brief overview

The Asia Pacific Computerized Information System (APCIS) is established under provisions of the Tokyo Memorandum and aimed to provide effective information exchange among MOU parties in relation to the PSC inspections. The central site of the APCIS is established in Moscow, Russia, under the auspices of the Maritime Administration of the Russian Federation. The central APCIS site is a computerized database with authorized access via Internet. To work with the APCIS a user should install a computer connected to the Internet and receive appropriate credentials from the APCIS Manager.

1.2          Main  Functions

The APCIS performs the following main functions:

-       collects PSC inspection data from the PSC officers on 24-hour basis;

-       provides PSC officers with the PSC inspection data on a particular ship on 24-hour basis;

-       provides PSC officers and MOU Authorities with the PSC inspection data of their ports;

-       generates statistical reports;

-       calculates target factor;

-       publishes notifications;

-       collects CIC reports and generates statistics on CIC results;

-       supports interregional information exchange projects.

2              WORK WITH THE APCIS

2.1          User registration

To begin working with the APCIS each user should be registered at the system. User registration is a one-time procedure of three steps:

-       submitting application form to the APCIS Manager;

-       creating user account by the APCIS Manager;

-       first entrance at user side.

An authorized person of an Authority should send the application form of a new user to the APCIS Manager. When the new user account is registered, registration information is sent to the authorized person by e-mail or fax. The registration data include shortcut or URL, user's name and password.

The APCIS shortcut can be saved at the Desktop of the PS or at any convenient folder. URL can be saved in Favorites for future usage. In case of loss of whether user particulars (user name and password) or shortcut (URL) the user should address to the APCIS Manager with the matter.


2.2 Getting    started

 

Anytime the user needs to enter the APCIS he/she should use the APCIS shortcut or URL (see 2.1.). To enter the APCIS the user should connect his/her computer to the Internet, open the shortcut or URL (by double-clicking or clicking on it or by any other way the user is familiar with). User’s name and password should to be entered into the authentication box appeared on the top right of the main page and the button “Login” should be clicked on.

 

Upon verification of login/password all sections will be able.  User’s name appears at the top right of the page.

 

2.3 News

 

“News” section displays messages published by PSC Officers, Authorities, Secretariat and APCIS staff directly

through “News” and/or through ship related messaging system. Navigation among pages is available with the help of icons “To the next page”, “Last page”, “First page” and “Previous page” at the right-hand upper corner of the screen (See 3.2.2).

 

At the left-hand upper corner of the screen the system gives information on number of elements found and number of

pages displayed.

 

2.4 Ship search

 

- “Ships” section can be activated by clicking on “Ships” at the top of the Main page.

 

Via Ships section the user can search ships in the APCIS database by the following parameters: IMO number, Call Sign or name of the ship. Its highly recommended to search ship by IMO No and to use other criteria only if IMO No. is unknown.

To search for a ship, follow the step list:

          Open Ships section;

          Choose one of three ship search parameters from the drop-down list of “Search by”;

          Type ships data in accordance with the chosen parameter (IMO No, Call Sign or name) into the edit field “Value”;

          Click on the Search button.

2.4.1      No ship found

If the page remains blank, it means that the search is unsuccessful. Should be refine the search.

If the ship is not found use the button “Create inspection for new ship”

2.4.2       Ship search results

If the search is successful, the table displaying the list of ships matching defined search criterion, appears. It contains: ship name, IMO No, call sign, MMSI, date, type and place of last inspection (if any), number of deficiencies, whether the ship is detained or not upon the results of the last inspection, outstandings. If more than 25 ships found, they are displayed by 25 records per page. Navigation through the pages is available in those cases (See 3.2.2).

To view details of a particular ship from the list, click on the line with ship name and the ship data page will appear.

2.4.3       Ship data page

Ship data page contains current information about the ship specified:

-       Name, IMO No., MMSI, call sign, classification society, flag, type, Date Keel Laid, deadweight,         tonnage;

-       Ship information from Lloyd database, including ship name, IMO number, MMSI, call sign,  classification society, flag, type, Date Keel Laid, deadweight, tonnage;

-       IMO company information from Lloyd database, including name of company, IMO number, residence, registration, phone, fax, e-mail;

-       Owner information from Lloyd database, including name of company, IMO number, residence, registration, phone, fax, e-mail;

-       Manager information from Lloyd database, including name of company, IMO number, residence, registration, phone, fax, e-mail;

-       Company data, including name of company, IMO number, residence, registration, phone, fax, e-mail;

-       Current Target Factor value ;

-       Current ships certificates, if any;

-       List of inspections, if any;

-       List of outstanding deficiencies, if any.

 

Name, IMO No., call sign, MMSI, type, flag, classification society, gross tonnage, deadweight, Date Keel Laid in Ship data are given in accordance with the database.

All information from Lloyd database is given for reference. The data are amended once a week upon receiving information form Lloyd.

Target Factor value and inspection priority level value are marked as hyperlinks. Click on any of them to view details of Target Factor calculations. To close the details of Target Factor click on Target Factor value.

Messages” field contains the last message or news published in respect of the ship in Ship Data. Click on the button “Add News” to publish any information on the ship. The data published via “Add News will be automatically reflected both in News section and in Ship Data (messages published in News will not be reflected in Ship Data.

Ship certificates are given in the table Certificates in accordance with the data of the latest inspection in the database. The table contains certificate code, nature, issuing RO, surveyed RO, date of issue, date of expiry, date of survey and surveyed port.

List of inspections is given in the table Inspections and contains inspection type, date, place, ship details (name, call sign, MMSI, flag) at the moment of inspection, number of deficiencies and indication of ship detention. To view any of ships inspection, find the required one in the list of inspections. Click on inspection to get page Inspection data. At this page, you can view the inspection report and print it out using button Print at the top or at the bottom of the page. Press Return button to return to Ship data page.

List of outstanding deficiencies is given in the table Outstandings. It contains date of inspection when the deficiency is recorded, deficiency code and nature and deficiency action codes.

To return to the list of ships (results of previous search) click on the button Return at the top or at the bottom of the page.

2.5          Creating initial inspection report

To create an initial inspection report it is required to find the ship firstly. Then enter the page Ship data and click on the button “Initial report at the top or at the bottom of the page.

2.5.1       Entering inspection data

 A new window entitled “Inspection data” will appear. Set values of fields according to the following step-list:

 

·         Set field marked “Authority” by selecting the authority from the drop-down list (“set” means “fill in a field if it is empty or change value if it’s necessary”);

·         Set field marked “Port” by selecting the port from the drop-down list;

·         Set field marked “Date of inspection” by clicking the icon located on the right of the field. A calendar will appear. Use it and choose the date (See 3.2.1);

·         Set field marked “Released” if the ship is detained and date of release is available. Click the icon located on the right of the field. A calendar will appear. Use it and choose the date;

·         Set item marked “Detention” by clicking on the appropriate checkbox. If the checkbox is selected mistakenly, uncheck it by repeat clicking;

·         Set field marked “District”. This field may be left empty;

·         Set field marked “District Office”. This field may be left empty;

·         Set field marked “PSCO name”.

Note: Fields marked as ‘*’ are required.

Click OK button to close the window. Inspection report form will appear.  

For edit Inspection data click on the icon    located on the right of the section

Hereinafter, the following denominations are used concerning inspection report form: FILLED FORM when ship search is successful and user clicks on the button “Initial report at the bottom of Ship data page; EMPTY FORM when the button named Create report for a new ship is used.

2.5.2       Entering ship data

For Filled Form most of ships particulars are filled in automatically from the current database. For edit Ship data Click on the icon    . A new window entitled “Ship data” will appear. Make necessary amendments and fill in empty fields according to the following step-list:

          Set field marked Name” (in capitals only);

          Set field marked “MMSI” (9-digits format);

          Set field marked “Callsign” (in capitals only);

          Set field marked Class using a drop-down list and choosing required value.                             Important! If the classification society is not in the list, choose Other and type the name of Class into the field marked Specify if other;

          Set field marked Flag using a drop-down list and choosing required value;

          Set field marked Type using a drop-down list and choosing required value;

          EMPTY FORM only: Type ships IMO No into the field marked IMO number.                           Important! If the IMO number is unknown and there are no ways to obtain it, the value 0000000          (7 zeroes) should be used.

          Set field marked MMSI. Important! If MMSI is unavailable from ships documents, leave the field empty;

          Set field marked CallSign. Important!   If ship call sign is unavailable from ships documents, type n/ainto the field.

          Set field marked Date Keel Laid (4-digits format).

          Set field marked Deadweight (if the deadweight is applicable).

          Set field marked Tonnage (use digits only, not point).

Note: Fields marked as ‘*’ are required.

Click OK button to close the window.

2.5.3       Company data

Company data in most cases are given in preprinted form in the inspection report from. To fields cover company name and company IMO No.

In case the company data provided in the APCIS are in line with the data provided by ship certificates, company data should be left unchanged.

In case the preprinted data are wrong, the APCIS provides by two ways are placed below:

-       manually

-       using Database

2.5.3.1.   Changing company data manually

To change company data manually click on the icon    located on the right of the section.

A new window entitled “Company” will appear. Select “Manual” and set known values of fields according to the following step-list:

 

-       Set field marked “IMO”.

-       Set field marked “Name”.

-       Set field marked “Residence” by selecting the country from the drop-down list.

-       Set field marked “Registration” by selecting the country from the drop-down list.

-       Set field marked “Address”.

-       Set field marked “Phone”.

-       Set field marked “Fax”.

-       Set field marked “Email”.

Click OK button to confirm the data.

2.5.3.2.   Changing company data using Data Base

To change company data click on icon    located on the right of the section.

A new window entitled “Company” will appear. Select “Database” and search company data according to the following below steps:

-        Choose one of  two company search parameters from the drop-down list of “Search by”.

-        Type company data in accordance with the chosen parameter (Name or IMO No.) into the edit field.

-        Click on the Search button.

If the search is successful, the table displaying the list of companies matching defined search criterion appears.        To view details of a particular company from the list, click on the line with company name and the company data page will appear.

Click the OK button to confirm the data.

2.5.4.  Entering ships certificates

The next part of inspection report form contains certificate data.

2.5.4.1.  Adding new certificates

To add a new certificate click on the icon  +  placed on the right of the section.  A new window entitled Certificates will appear. Set values of fields according to the following step-list:

          Set field marked “Nature” by selecting the certificate title from the drop-down list;

          Check the box “Classification society” or “Administration”  to select of  “Issued by”;

          Set field marked “Name” by selecting the required value from the drop-down list; Important! If the required Classification society is not in the list, choose Other. In case Other is chosen for Classification society, the name of the Classification society should be typed into the field below Specify if other;

            Check the box “None” in section “Issued by” if information related to annual/intermediate survey is missing;

 

If information related to annual/intermediate survey is available:

          Check the box “Classification society” or “Administration”  to select of “Surveyed by”;

          Set field marked “Name” by selecting the required value from the drop-down list; Important! If the required Classification society is not in the list, choose Other. In case Other is chosen for Classification society, the name of the Classification society should be typed into the field below Specify if other.

          Set fields marked Date of issue.

          Set field marked Date of expire.

          Set field marked Date of survey” if applicable.

          Set field marked “Surveyed port” if applicable.

Note: Fields marked as ‘*’ are required.

Click the button titled “Add” to add the certificate into inspection report and close the window.

2.5.4.2.   Editing certificate data

Find required certificate in the list of certificates. Click on the icon   located on the right of the appropriate certificate.    When the Certificate window appears, you can edit the fields as appropriate.

To add the edited certificate data into inspection report and close certificate window click on the button titled Add.

To close certificate window without any changes click on the button titled Cancel.

To remove a certificate from inspection report click on the icon   x   located on the right of the appropriate certificate.

2.5.4.3.   Automatically added certificates (FILLED FORM only)

If the database contains information related to ships certificates, they are added into inspection report automatically when inspection report form appears. The user may edit or remove them.

If the certificate data automatically added into the report do not correspond with ships current certificates, edit them as appropriate (See 2.5.4.2).

If any certificate specified in the certificate list is not presented onboard the ship, remove it by clicking on the icon   x   located on the right of the appropriate certificate.

2.5.5.      Inputting deficiencies

If deficiencies are discovered during the inspection, they should be inserted into inspection report form.

2.5.5.1   Adding new deficiencies

To add a new deficiency click on the icon   +   placed on the right of the section.  A new window entitled “Deficiencies will appear. Set values of fields according to the following step-list:

          Set field marked Group by selecting the group of deficiency from the drop-down list;

          Set field marked Nature by selecting the nature of deficiency from the drop-down list.

Note. If a group of deficiencies is not chosen, you anyway can choose nature of deficiency from full list of deficiencies. The list of deficiencies is changed depending on value of Group field.

          Set a field in the group of fields named Action 1”, Action 2” and Action 3 by choosing values from the drop-down list. At least one action should be specified. Actions should be entered according to Action Codes User Guide specified below in the Manual.

          If action code 99 is used, type a clarification of action taken into the field marked Specify if other.

          Set field marked “Remarks” by typing clarification of deficiency. This field may be left empty.

          Set field marked Conventionsby selecting the group of convention references from the drop-down list.

          To add more convention reference type it into the field marked “Other Conventions”.

          Set field marked Responsibility by selecting the responsible RO from the drop-down list. The field should be filled in, in case of detainable deficiency (if action code 30 is used). ROs marked in the list of certificates are available in the drop-down list only.

Note: Fields marked as ‘*’ are required.

To add deficiency data into inspection report and close “Deficiencies window, click on the button titled “Add”.

To close deficiency window without adding data click on the button titled Cancel.

To add more new deficiency click on the icon   +   again.

2.5.5.2   Changing deficiency data

Find a deficiency to be modified in the list of deficiencies in the inspection report form. Click on the icon   located on the right of the appropriate deficiency. When the Deficiencies window appears, you can edit the fields as appropriate.

To add edited deficiency data into the inspection report click on the button titled “Add”.

To close deficiency panel without any changes click on the button titled Cancel.

To delete deficiency data from inspection report click on the icon    located on the right of the appropriate certificate.

 

2.5.6.      Finishing

Click on the button titled “Send” to submit the inspection report into the APCIS database

To print the report click on the button Print. The inspection report will appear in PDF Format. Use standard buttons to save or to print it.

2.6.      Creating follow-up inspection report

Follow-up inspection report can be created in the APCIS only if the ship has outstanding deficiencies recorded for the period of 6 months before the current day.

Find the required ship (see 2.4.). Then enter the page Ship data and click on the button “Follow-up report at the top or at the bottom of the page. An inspection report form will appear.

Note. If there is no button “Follow-up report” at the top or at the bottom of Ship data page, its impossible to create a follow-up inspection report.

Set inspection data fields (2.5.1.), ship data fields (see 2.5.2.) and certificates data fields (see 2.5.4.).

Set deficiencies data (see 2.5.5.) with regard to the following matters:

-       All outstanding deficiencies are reflected into the current inspection report automatically. It is impossible to remove any of the deficiency from the report;

-       Only marking of deficiency rectification is available in the follow-up report.

Send the inspection report into the APCIS database (See 2.5.6.).

 

2.7.      Viewing of Inspection List

Inspections successfully processed and stored in the APCIS database are accessible for viewing. The scope of data depends on the user rights. By default, a PSCO can view all inspections held in his/her port. To view inspections, go to Inspections section.

Inspections section is available by clicking Inspections button at the bar at the top of the screen. Inspectionssection consists of two parts: fields with inspection parameters at the top of the page and an inspection list itself.

To get the list of inspections, the following particulars should be identified:

-       time period;

-       required authority;

-       required port/district (if is available);

-       type of inspections (All, initial or follow-up);

-       Held by Authority or For Authority flag.

Set search parameters according to the following step-list:

                •       Click the icons located on the right of fields marked “From” and “To”. A calendar will appear. Use it to choose the date (See 3.3.1).

          Select the required particulars from appropriate drop-down lists;

          Check on a checkbox marked Detention if you need to view detentions only or check it off to view all inspections.

          Click on the button titled “Search” to start search engine.

.

A message “Waiting response ... is displayed. When the search is finished, a list of inspections is displayed.

The page contains a list of inspections and displays the following inspection data: type (displayed by icon), date of inspection submission, date of inspection, place of inspection, Ship IMO No, Ship name, Call Sign, MMSI and Flag (at the moment of the inspection), number of deficiencies and detention. If more than 25 inspections found, they are displayed by 25 records per page. Navigate through the pages using hyperlinks (See 3.2.2.).

To view details of a particular ship from the list, click on the line with ship name and the Inspection details page will appear.

From this page the inspection report can be viewed and printed with the help of the buttons at the bottom of the page. Press Return button to return to the Inspection list.

 

Note. When the inspection list is activated, the search engine is launched automatically. The following values of search parameters are set by default:

-       Date range: for previous five months;

-       All inspections by submission, descending.

If search is unsuccessful the page will remain blank. Should be refine the search.

2.8.       Drafts section

Drafted and rejected inspections are stored in Drafts section, to view them go to Drafts by clicking on Drafts section at the bar at the top of the screen.

Drafts section reflects type of inspection, date of inspection submission and date of inspection; place of inspection; ship IMO No., ship particulars at the moment of inspection (Name, Call sign, MMSI, flag), number of deficiencies and detention.

Drafts section allows search by date range, detentions, authorities, districts and ports depending on the rights of the user in the APCIS. Set the required parameters and click on “Search” button.

To view details of the inspection report find it in the list and click on it. The inspection report will be available for amendments and deletion. Correct the report as required and submit it by usual order (See 2.5). To delete the inspection report, click on the button Delete at the top or bottom of the page.

2.9.       VNC Section

VNC section contains inspection reports subject for approval by the person registered as VNC.

To view inspection reports in VNC go to VNC section by clicking on VNC bookmark at the bar at the top of the screen.

VNC section reflects type of inspection, date of inspection submission and date of inspection; place of inspection; ship IMO No. and ship particulars at the moment of inspection (name, Call sign, MMSI, flag), number of deficiencies and detention.

VNC section allows search by date range, detentions, authority, districts and ports. Set the required parameters and click on “Search” button.

To process the inspection report find the report in the list and click on it. The inspection report is available for amendments and deletion. Correct the report as required and submit it by clicking on the button “Approve”. To delete the inspection report, click on the button Delete at the top or bottom of the page.

3              ADDITIONAL SYSTEM FEATURES

3.1          APCIS Chat

The on-line Chat is aimed to provide the APCIS users with a fast communication mean. Any APCIS user can enter the Chat. In case any user enters the Chat APCIS staff is notified about it by an appropriate signal.

Hot section can be activated by clicking on the Hot button on the bar at the top of the screen.

 

The Chat Entrance page appears. It consists of two parts: users settings on the left of the page and list of currently active users on the right of the page.

Before chatting set your own settings if necessary:

          Your username will be used as default, it can be amended.

          Select text color of your messages (default is white).

          Select your messages' font size (default is 3).

          Select number of messages shown (default 15).

          Select screen's refresh rate (default 10 seconds).

To enter the Chat click on the button titled Enter the Chat. Chat page will appear.

Chat page includes 3 parts. The left one is titled Participants and contains the list of active participants. To know more about any participant click the required name.

The part at the bottom of the page contains control buttons Submit, Exit, Clear and a message box. Print in your message in the message box and press the button Submit. In case the print in message should not be submitted, press the button Clear.

To exit the chat and continue to work with the system press the button Exit.

The main part is the largest one and contains messages of chat participants. The latest messages appear at the top of message list.

Its most probably, when the user enters the chat he/she is the only user on the Hot-Line. If so, APCIS automatically will greet the user and notify that nobody is in the chat. Please wait for a 1-2 minutes until APCIS support comes in.

Note. Chat service is reachable at working hours (from 09.00 a.m. till 06.00 p.m. Moscow time zone + 4 GMT) every day except Saturday, Sunday, and official holidays in Russia.

3.2          Frequently encountered actions

3.2.1       Using calendar

Calendar feature is offered everywhere the date entrance is required. To open Calendar window click on an icon located on the right of a date-field. Set the date:

·         Set year by selecting from the drop-down list;

·         Set month by selecting from the drop-down list;

·         When the year and the month are set click the required day. “Calendar” window will close and the

selected date will be set into the date-field.

Note. A current day is colored yellow. To set the current day just click the yellow field.

3.2.2       Navigation via lists

Lists of inspections and lists of ships are displayed in some part of the APCIS (See 2.3., 2.4.2, 2.7., 2.8., 2.9.). They have identical structure and rules of using.

At the top of a list a navigation line is located. In the left it contains two messages: number of records found and numbers of records displayed.

The right part of the navigation line contains four icons (on first or last pages displayed two of them only). If number of records found more than number of records displayed on a page (hereinafter designated as N), use icons to navigate through the list:

          To see next N records click on the icon         titled “To the next page”;

          To see last N records click on the icon      I   titled “To the last page”;

          To see previous N records click on the icon         titled “To the previous page;

          To see first N records click on the icon   I    titled To the first page.

4              TROUBLESHOOTING

4.1          Troubleshooting

If any troubles, questions, or problems appear when operating with the system and those issues cannot be settled by the PSC Officer himself/herself, assistance in various ways is offered. First and foremost, the APCIS support can be contacted via e-mail or APCIS chat or phone calls. Besides of that the APCIS contains help section, contextual help, tips and FAQ section developed with the same purposes. Brief description of the above features is given below.

In case the PSC Officer cannot solve the problem with all the means above, he/she can appeal to APCIS manager directly via e-mail manager@apcis.tmou.org.

4.2          Contacts with APCIS support

The APCIS support is available via e-mail, phone connection and chat.

The special e-mail address support@apcis.tmou.org - is devoted to support APCIS users. Every APCIS user can send a request to the APCIS support. The request will be processed and responded as soon as possible. To each incoming request special number is allocated automatically. The number looks like iXXXX/YA, where i means incoming, XXXX means number, Y last figure of the year, and A the APCIS. Upon receiving the request APCIS support automatically generates message to the sender with indication of incoming number allocated to the message.

 

All responses of APCIS support and requests of APCIS support are also registered with their allocated numbers as well. The number of outgoing message looks like oXXXX/YA, where o means outgoing, XXXX means number, Y last figure of the year, and A the APCIS.

It's highly encouraged if a request for assistance contains the following particulars:

-       authority and user names;

-       description of deviation(s);

-       step-by-step description of system behavior;

-       date and time of system failure;

-       step-by-step description of actions taken by the user;

-       Internet browser particulars.

The information above will give the possibility to the APCIS support to identify the problem more precise and to give detailed response and advice in a shorter time period. Without the information listed above it may be difficult to identify the situation and reproduce it at the technical facilities of the APCIS staff.

4.3          Help section

The APCIS has a help section in its structure. Help section is available via the bookmark titled Help at the top bar. On the left hand panel thematic directory tree is offered. The help system consists of eight parts covering main aspects of the APCIS, they are:

-       familiarization with the APCIS

-       working with the APCIS

-       support

-       codes

-       documents

-       FAQ

-       Contacts

-       Links

Mostly all of the above parts have items separately described. To see items of all nine parts, click Expand All at the top of the bar. To return to the previous screen click Collapse all at the very beginning of the bar.

Familiarization with the system gives general description of functions of the APCIS and allows familiarize with general principals of system operations.

Working with the system section gives the answer to the question What to do? to reach the result. It describes all system functions from the point of practical usage of those functions.

 

 “Support section describes procedures of supporting of users.

Codes section contains list of all codes divided by categories, that is, deficiency codes, action taken codes, flag codes, class codes, ship type codes, action codes user guide and convention references.

Documents section contains PSC Manual and APCIS Basic Document for the convenience of the PSC Officers.

FAQ section contains answers on questions frequently asked to the APCIS support by PSC officers using the system.

Contacts section contains list of all registered APCIS users.

Links section contains useful links to other sources.

4.4          Tips and FAQ

The APCIS is supported by tips. Tips appear if any of obvious mistakes are made by the PSC officer when filling in the inspection report form. Tips describe the nature of the mistake and give advice on what should be done.

As the inspection report form is filled in, it is offered to check the correctness of the results. This can be done with the button ?Check at the bottom of the page. If anything is wrong the system will give the appropriate tip describing what is wrong.

FAQ section is published once a quarter and contains answers to frequently asked questions concerning the system operations, particulars, requirements.